Veeva PromoMats Optimization & Security Assessment
Secure. Streamline. Safeguard.
Veeva Vault PromoMats (VVPM) is the industry standard for managing promotional content compliantly in the life sciences sector. But even the most powerful tools can become vulnerabilities when left misconfigured or poorly governed.
At Risetime, we’ve seen firsthand how seemingly minor oversights in the PromoMats Configuration can cascade into serious compliance, security, and operational risks. From unsecured roles and misused permissions to expired materials in active campaigns, these aren’t just system inefficiencies — they’re regulatory time bombs waiting to explode.
What Can Go Wrong?
- Regulatory Fines
- FDA Warning Letters
- Audit Failures
- Legal Exposure
- Loss of Stakeholder Trust
Real Examples We’ve Found in Client Environments
- PII (names, addresses, SSNs) embedded in promotional PDFs
- External partners marking materials “Approved for Dissemination”
- Expired assets still linked to live content
- Post-approval metadata changes
- Shared credentials between agency users
- Orphaned documents due to offboarding gaps
How We Help You Fix It
- Security Configuration Audit
- Compliance & Risk Gap Analysis
- Workflow Modernization
- Training, Governance & Change Management
What You Gain
- Data Security
- Regulatory Readiness
- Operational Efficiency
- Cost Avoidance
Who This Is For
- Life Sciences companies using Veeva PromoMats
- Teams with system sprawl or unclear user permissions
- Regulatory/brand leads preparing for audits
- Organizations with growing agency involvement
Don’t Let a Configuration Mistake Become a Compliance Crisis
PromoMats is a powerful platform — but only when implemented with intention. We’ve helped enterprise pharma clients transform fragmented, high-risk environments into streamlined, secure ecosystems that are ready for scale.
Let us help you uncover the hidden risks — and eliminate them.
Schedule a Discovery Call to discuss how we can help you lock down your PromoMats environment before an auditor finds the cracks.