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testimonialBy automating the Accounts Payable business process, and developing tools to enable self service for vendors who wanted additional information on their invoices, Chicago Public Schools have realized several benefits, including significantly reducing invoice processing time. testimonial
 

Client Success Story >

Chicago Public Schools

Invoice Processing Solution 

Challenge >

Chicago Public Schools recognized that its accounts payable business process was inefficient and costly.  A manually intensive, paper based process needed to be rethought.  At the time, invoices came in and were passed between clerks to complete business tasks and finally imaged for archival purposes.  The district had no way to measure what was happening in the process, and where the process was breaking down. 
 

Goal >

The City of Chicago was seeking to achieve the following goals:
 
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  • Transition Account Payable processes from paper based to electronic.
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  • Achieve new levels of efficiency and cost savings as a result of implementation of the electronic solution.
 

Solution >

Risetime automated the processing invoices for payment.  With this new system, when the invoice is received, it is imaged into a document management system.  Workflows were created to allow A/P personnel to electronically process and route invoice information for payment.
 
A web based system provides CPS users, vendors and CPS schools with the ability to view purchase orders and invoice information, such as status of an invoice, online.  In addition, the web-based application allows users to view an electronic image of the document using the web.  This system integrates with Oracle Financials at Chicago Public Schools to get information on invoices and purchase orders. 
 

Value >

By automating the Accounts Payable business process, and developing tools to enable self service for vendors who wanted additional information on their invoices, Chicago Public Schools has been able to:
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  • Improve time to process invoices by 200%.
​
•​
 Ensure consistency of process reducing errors in invoices.​
​ •​ Reduce A/P processing staff from 34 people to 12.​
 
To find out how Risetime can bring exceptional results like these to your business, contact us today.


 

Project

Develop a process management solution incorporating automated processes and workflows for the accounts payable department.
  
 

Client Profile

Chicago Public Schools is the third largest school district in the United States. The district employs 23,000 teachers to serve just over 400,000 students with an annual operating budget of $5.3 billion.